Minutes of the Special Meeting of the Board
April 4, 2009

Attending:

Rick Rupkey, President; Rusty Buss, Vice President; E. Jay Richardson, Secretary; Dwight Eller, Treasurer; Bob Ruikka, Member; Tony Marrs, Member; David Alspach, Member; Whip Manning, Member; Vern Meyers, Member.

President Rupkey, noting the presence of a quorum, called the meeting to order at 11:16 a.m. The meeting was held in the Conference Room of Sam Hughes Place, Tucson, Arizona.

On a motion by Vice-President Buss and a second by Member Manning, the minutes of the Annual Meeting of the Board held on November 22, 2008 as posted on the website were unanimously approved.

Treasurer Eller reported that there is $381.37 in the Operating account, $2013.08 in the Savings Account and $932.50 in the Alumni account. He also reported that as of November 22,2008, there was $233,868.31 in the investment account. Eller commented on the improvement in the market since November's meeting.

The Board engaged in a discussion of 2009 Homecoming. Member Sanders was authorized to obtain a tail-gating permit for November 7th Homecoming festivities. Some changes concerning the time of the Annual General Membership meeting were discussed.The Board also discussed continuing the tradition of meeting at Old Pueblo Grill on Friday night November 6th.

President Rupkey reported on the progress made to continue change in status to a 501(c)3. Paperwork and supporting documents are still being gathered. One of the issues surrounding this issue is the change in nomenclature to accompany the change in status. After several minutes of discussion, it was tentatively decided to move forward with the name Epsilon Beta Alumni Association to pay homage to the heritage associated with ATO on campus.

Seeing the absence of key Board members involved in the discussion of Philanthropy projects, President Rupkey tabled any discussion to a future meeting

Under new business, the board discussed changes in dues so that costs associated with Homecoming could be met. On a motion by Member Manning and a second by Vice-President Buss, the Board approved changes in dues to the following figures that will be adjusted on the website: $250, for a lifetime membership; $30, for one year; $120, for a five year membership. In addition, President Rupkey reported on quotes that he received on obtaining insurance for the Board of Directors. He also reported that he was still checking with other providers to obtain the best price possible. His hope was to be able to obtain all pricing quotations so that the Board could make a decision by its next meeting.

On a motion by Vice-President Buss and a second by Treasurer Eller, the Board tentatively scheduled a special meeting for Saturday, October 17, 2009 11:00 a.m. at Sam Hughes Place

Following the Good of the Order, on a motion by Member Marrs and a second by Treasurer Eller, the meeting was adjourned at 12:52 p.m.

These minutes are to be approved at a special meeting of the EB Board on ___October 17, 2009__________________.

__________________________________.

Signed:

E. Jay Richardson
Secretary