Minutes of the Special Meeting of the Board
October 17, 2009

Attending:

Rick Rupkey, President; Rusty Buss, Vice President; Dwight Eller, Treasurer; Bob Ruikka, Member; Tony Marrs, Member; David Alspach, Member; Lee Esch, Member; Vern Meyers, Member.

President Rupkey, noting the presence of a quorum, called the meeting to order at 10:00 a.m. The meeting was held in 2108 E. Third St, Tucson Arizona

Brought to Order by President Rupkey

The minutes of the previous Board meeting of April were unanimously accepted after a motion of Bob Ruikka and a second by Rusty Buss.

The Treasurers report was presented by Dwight Eller and was unanimously accepted after a motion of Toney Marrs and a second by Lee Esch.

HOMECOMING 2009 Plans:  Friday evening will be the Old Pueblo Grill for a no-host cocktail party as in the past.  1830 to 2100.  On Saturday morning the annual meeting will be held at 1000.  IF THE FOOTBALL GAME STARTS AT 1300ish the meeting will be held on the Mall.  IF THE GAME STARTS AT 1600ish the meeting will take place at 2108 E. Third Street.  If the meeting is on the Mall the planned pregame food and beverage will be available.  If the meeting takes place at the 2108 E. 3rd St. there will be coffee, juice and bad for you pastries.  Alspach and Rupkey are in charge of the food, beverage, tables, seating arrangements.  There will be 3 or 4 tents and no motor home this year.  The primary message phone to discover the location of the ATO area will be 520-730-9207.  We hope to use Rupkey’s gas machine to put up a balloon or two at the site.  The color of the balloon(s) will be on the message phone.  If anybody wants to help serve and set up just let us know.

Change in Status to 501(c)3:  Discussed thoroughly!  EB remains, ATO gone and papers signed.  Membership, the date of the status change and the set-up of the new Board has to be taken care of.  President Rupkey will get most of these issues resolved prior to the meeting on 11/06/2009.

The Philanthropy Committee Report is on the back burner until 501c 3in place.

Old Business:  Insurance coverage for Board was effective on May 9th.

New Business:  Those members willing to continue serving on Board.  Rupkey expressed a desire to step down a President, but was willing to stay on the Board.  All members are encouraged to pay dues (except life members) EB of ATO…Box 64194…Tucson, AZ 85728.  Pay for directors.

Meeting adjourned;  1125 Moved by Lee Esch and 2nd by Dwight Eller

These minutes are to be approved at a regular meeting of the EB Board to be determined at the Annual General Membership Meeting to be held on November 6, 2009.

__________________________________.

Signed:

David Alspach
Member in lieu of Secretary Richardson's absence.