Minutes of a Special Meeting of the Board
April 12, 2008

Attending:

Rick Rupkey, President; Rusty Buss, Vice President; Dwight Eller, Treasurer; Bob Ruikka, Member; Tony Marrs, Member; Dave Alspach, Member and Tom Sanders, Member.

President Rupkey, noting the presence of a quorum, called the meeting to order at 11:04 a.m. The meeting was held in the The Old Pueblo Grill, 60 North Alvernon, Tucson, Arizona.

On a motion by member Sanders and a second by member Ruikka, the minutes of the Regular Board meeting of November 17, 2007 as posted on the website were unanimously approved.

Treasurer Eller distributed copies of the summary report of finances. After review Vice President Buss made a motion to approve the report and include it in these minutes. The motion was seconded by member Ruikka. The motion was approved unanimously. Also discussed was the possibility of changing the calendar tax year or remain on the fiscal year running from August 1-July 31. Motion was made by member Buss to retain current fiscal year reporting. Member Eller seconded the motion. It was approved unanimously. Member Buss further motioned that Treasurer Eller be given authority to seek out and interview another tax specialist should the current one resign. Seconded by member Alspach and approve unanimously.

Member Sanders reported that the earlier Board decision to pursue a permit for RV parking for the University of Arizona 2008 Homecoming cannot be reserved at present due to continued construction at the university. Any further action was tabled until the Oct. 4, 2008 special meeting of the board.

After discussion of some length, President Rupkey approved a course of action where member Sanders will obtain a meeting with Carol Thompson of the University of Arizona to speak about issues brought out in correspondence from ATO national. The meeting is to be held prior to the special meeting of the board on October 4, 2008.

Member Sanders reported that the philanthropy committee had not met due to possible change in status from 501 (c) (2) to 501 (c) (3).

Member Sanders reported on his meeting with an attorney and CPA to discuss change from 501 (c) (2) to 501 (c) (3) in regards to present relationship with the national fraternity. He reported that there were three main options available: make changes either in corporate powers or to a new corporation; change by amendment the articles of incorporation or by replacing with new articles to 501 (c) (3); dissolve the current corporation and pay assets out as provided for in our present articles. Discussion followed about the three options. Member Sanders reported that many things had to be accomplished to begin the process of changing status. Without objection, President Rupkey ordered that member Sanders, and other interested board members, meet with an attorney and obtain a position paper on the three alternatives.

The Board by consensus scheduled the Fall meeting for Saturday, October 4, 2008 location and time to be determined.

Under Old Business, the Board discussed the use of the Dreamweaver software for updating website. President Rupkey ordered the following information to be included from Secretary Jay Richardson, who was not present: All existing information obtained from Brother Bob Richardson has been added.  Secretary Richardson reports about 2 to 3 names come in a month with address changes or updates. Both are added within the week of reception. This summer Secretary Richardson should have time to sit down and make an electronic newsletter to be sent to every email address on file as per our discussion on Nov. 17th, 2008

There was no new business to discuss.

Following Good of the Order, the Board Meeting adjourned at 1:00 p.m.

Minutes from this meeting were taken by Treasurer Eller due to the absence of Secretary Richardson. Said minutes were mailed to Secretary Richardson and transferred into electronic form.

These minutes are to be approved at a special meeting of the EB Board on October 4, 2008.

Signed:

Jay Richardson
Secretary