EPSILON BETA OF ALPHA TAU OMEGA
BUILDING COMPANY
Minutes of a Special Meeting of the Board
April 5, 2002
Attending:
Bob Richardson '79, President and Secretary
David Tick, Theta Theta '76, Vice President
Dwight Eller '55, Treasurer
Bill Malcomb '60, Member
Bill McMahon '80, Member
President Richardson called the meeting to order at 4:35 p.m., noting a quorum of the Board was present. The meeting was held in the Board Room of the Old Pueblo Grill, 60 North Alvernon, Tucson, Arizona.
A motion was made by Treasurer Eller and seconded by Brother Malcomb to approve the minutes of the Annual Membership Meeting of November 10, 2001, as submitted, and the minutes of the Special Board Meeting of September 17, 2001, as submitted. The motion passed unanimously
A motion was made by President/Secretary Richardson to approve the appointment of Brother Morgan Loew '90 as a member of the Board of Directors. Brother Malcomb seconded the motion. It passed unanimously.
Suggested changes to the By-laws of the Building Company were posted on the azato.org website on February 26, 2002, for consideration by the Board. On a motion by Brother Malcomb and a second by Vice President Tick, the proposed changes were adopted unanimously by the Board.
Vice President Tick expressed his appreciation to Brother Pat Hayman '83, for his work in designing the new website for the alumni of the Chapter. Other Board members agreed and praised the design and ease of navigation of the site. President/Secretary Richardson reported to the Board that he hopes to provide updated content and features on the site to make it a central communication source for all EB Brothers.
In his Treasurer's report, Treasurer Eller informed the Board that there was approximately $7,000 in the operating account and approximately $1,200 in the alumni account. Discussion was held concerning the accounting needs of the Corporation. Treasurer Eller informed the Board that the Arizona Corporation Commission has filed a notice of dissolution with the Corporation because the annual report was not filed last fall as required. Treasurer Eller assured the Board that the Annual Report will be filed prior to the May 8, 2002 deadline established by the ACC to begin dissolution proceedings. Treasurer Eller reported on a meeting he held with the Corporation accountant earlier in the week, a meeting also attended by President/Secretary Richardson. The accountant acknowledged that even though she had filled out the annual ACC report and written the check, it was possible that she failed to mail it.
On a motion by Brother Malcomb, seconded by Vice President Tick, the Board unanimously agreed to terminate our relationship with our current accountant as quickly as feasible and seek new accounting services for the Corporation. President/Secretary Richardson said he would post word on the website to learn if any Brother was interested in providing the services. He indicated he would investigate that and other possibilities and report to the Board via electronic mail.
Brother Malcomb informed the Board that our investment accounts as of March 31, 2002, stood at $298,208. That represents an approximately $10,000 overall loss over the past 18 months, much of it attributable to the Global Crossing stock we hold. Brother Malcomb said he has been working with Brother Lee Olsen at Salomon Smith Barney and they have invested much of the $100,000 payment we received from Delta Tau Delta in November.
President/Secretary Richardson reported to the Board that several Brothers had suggested we investigate allowing Brothers to make their alumni association dues payment by credit card. On a motion by Brother Malcomb and a second by Vice President Tick, the board voted unanimously to authorize credit card payments utilizing the "PayPal" service on our website. President/Secretary Richardson agreed to set up the service as quickly as possible.
President/Secretary Richardson discussed with the Board the need to have a vision of the future of the Chapter. He indicated that he thought it was incumbent on the Board to present a plan to the Membership at the next annual meeting with a timeline on returning Epsilon Beta to the University of Arizona campus. He announced the appointment of a committee of Board Members Malcomb, McMahon and Richardson to develop the timeline and make a report to the full Board at the Fall meeting.
On a motion by Treasurer Eller and a second by Vice President Tick, the Board voted the following officers signatories on the Corporation checking accounts: President/Secretary Richardson, Vice President Tick and Treasurer Eller. Two of those three signatures will be required on each check. Treasurer Eller also reported that the addresses on the accounts will be changed to the Corporation/Alumni post office box.
On a motion by President/Secretary Richardson and a second by Brother Malcomb, the Board set Saturday, November 9, 2002, as the date for the annual Membership meeting. As established in the By Laws, the meeting will be held on the campus of the University of Arizona in conjunction with the annual Homecoming celebration. The motion included following the same timelines (backtimed from the announced kickoff) as were utilized in 2001. The motion passed unanimously.
On a motion by Brother Malcomb and a second by Treasurer Eller, the Board unanimously extended ex officio membership on the Board to Alumni Association Coordinator David Alspach '58.
On a motion by Vice President Tick and a second by Treasurer Eller, the Board unanimously extended ex officio membership to former Board of Trustees Chair Vicky Sherman as a member of the Corporation.
By consensus, the Board set Wednesday, September 25, 2002, at 5:30 p.m. as the date and time of the Fall special Board meeting. The meeting will be held at the office of Brother Dave Tick.
Brother Malcomb updated the Board on his investigation of contributing $5,000 to the University of Arizona "Wilbur the Wildcat" fund in honor of the late Brother Ed Stuckerhoff '60. The Membership authorized Brother Malcomb to investigate the contribution at the November, 2001, meeting. Brother Malcomb reported that the committee is still trying to decide on the proper type of recognition of the mascot and he suggested we await their decision prior to any contribution.
On a motion by Brother McMahon and a second by Brother Malcomb, the Board authorized Brother Malcomb to purchase a brick in the new McKale Plaza memorializing Alpha Tau Omega on the University of Arizona campus. The Board authorized Brother Malcomb to spend up to $600 on the Plaza recognition to be reimbursed from the operating account. The motion passed unanimously.
Being no further business, Brother McMahon made a motion to adjourn. Vice President Tick seconded it. The motion passed unanimously.
The meeting adjourned at 5:24 p.m.