EPSILON BETA OF ALPHA TAU OMEGA
BUILDING COMPANY
Minutes of a Special Meeting of the Board
September 25, 2002
Attending:
Bob Richardson, President and Secretary
David Tick, Vice President
Dwight Eller, Treasurer
Bill Malcomb, Member
Bill McMahon, Member
David Alspach, Alumni Association President
President Richardson called the meeting to order at 5:33 p.m., noting a quorum of the Board was present. The meeting was held at the offices of David Tick, State Farm Insurance at 3323 North Campbell in Tucson, Arizona.
On a motion by Treasurer Eller and a second by Brother McMahon, the minutes of the April 5, 2002 and June 12, 2002 Special Board Meetings were approved.
Treasurer Eller notified the Board that there is currently $5,922.94 in the Board Operating Account, $1,397.52 in the Alumni account and as of August 31, 2002, $237,040.22 in the investment account. Brother Malcomb indicated that he had spoken with Brother Lee Olsen at Salomon Smith Barney the previous day and the investment account was now approximately $217,000. The Board discussed the impact the stock market was having on the investments and suggested to Brother Malcomb that he and Brother Olsen consider moving portions of it into CD's or other interest bearing activities.
Treasurer Eller also reported that, along with President Richardson, he met with Tucson Enrolled Agent Don Gutzler yesterday. They discussed hiring him to handle tax-reporting requirements of both the Corporation and the Alumni Association. Both Brothers Eller and Richardson highly recommended Mr. Gutzler.
Treasurer Eller made the following motion:
That the Board enter into an agreement with Enrolled Agent Don Gutzler of H&R Block Premium to handle tax requirements for the Board and that we sever our relationship with CPA Stephanie Weinstein.
The motion was seconded by Brother McMahon and passed unanimously.
A discussion ensued regarding the work of the "Vision" committee that the Board appointed at the April 5, 2002, meeting and that committee's report. President Richardson indicated he thought the Board should make a recommendation to the Membership for consideration at the November 9, 2002, Membership meeting. The general discussion was that inadequate levels of involvement from alumni had been witnessed to consider returning to an active chapter status on the University of Arizona campus at this time.
Vice President Tick made the following motion:
That the Board recommend to the Membership that we not consider beginning the process to recharter Epsilon Beta at this time and revisit the issue in two years, and that we also take steps to reinvigorate the alumni membership.
The motion was seconded by Brother McMahon and passed unanimously.
There was a discussion about Homecoming and whether there was time to get a full newsletter out to the members. The Board decided to send out a post card reminding members of Homecoming and sending them to our Website for more information. The Board indicated a full newsletter should be considered after the first of the year. It was also decided to stay with the same Homecoming model of activities from 2001:
The General Membership Meeting of EB will be held five hours prior to kickoff at the ATW tent on the UofA Mall.
The social gathering at the tent will begin four hours prior to kickoff.
One hour before kickoff we will organize a toast or a "Ruh-Ra-Rega", sing some songs and encourage all alumni to be present for that.
The tent will close one-half hour before kickoff.
Kickoff is currently set for 7 p.m.
President Richardson will investigate the availability of food for the tent.
We will also send a post card out to ATW's who live in the Tucson area but were not initiated at Epsilon Beta inviting them to Homecoming activities.
President Richardson notified the Board that he had asked Brother Alspach to serve as chair of a nominations committee to make recommendations to the Membership about members of next year's Board. Brother Alspach indicated he had invited Brother Robert Majors to join him.
Under Old Business, Brother Malcomb notified the Board that the Commemorative Block for Epsilon Beta in front of the Eddie Lynch Pavilion on campus is in place. There was discussion about purchasing another block ($600) to honor Brother Ed Stuckenhoff, the UofA's first "Wilbur the Wildcat". The consensus was that we could discuss that at a future meeting. Brother Malcomb will investigate more any progress being made toward a "Wilbur" memoriam being constructed on campus.
There was no New Business.
The Board set its next meeting for Tuesday, November 26, 2002.
Being no further business, Brother Malcomb made a motion to adjourn. Treasurer Eller seconded it. The motion passed unanimously.
The meeting adjourned at 6:23 p.m.